Pre-employment screening

What is pre-employment screening? Pre-employment screening, also known as PES screening, screening involves the verification of relevant candidate or employee data, ensuring the best possible hire for a certain position. With pre employment screening, you know who you are recruiting and retaining in your organisation!

Research has shown that 71% of all CVs contain falsehoods, which have either been deliberately or unwittingly included. Of this, 8 to 10% are complete lies purposely placed on CVs. If you are looking for new employees, you need to be sure that their CV information is accurate.

At Validata, we believe that people determine the success of the organisation. Honest employees strengthen the organisation and together deliver better results. Therefore it’s important to make the right hiring decision. Pre-employment screening reveals any abnormalities and mistakes that are deliberately or unwittingly included on the CV, so that you can discuss these with the applicant.

Pre-employment screening service

Validata facilitates the pre-employment screening process. This means that Validata checks whether the information on an applicant’s CV is correct, for example by checking a diploma. We work together with trusted partners, including Dienst Uitvoering Onderwijs (DUO), and we use digital integrations to quickly verify the information directly at the source. Conducting pre-employment screening with Validata allows you to focus on your core business and the success of your organisation.

The basis of employment screening

Applicant screening is increasingly an integral part of an organisation’s risk management. In our white paper, we discuss questions such as why is screening important? And when does the screening process start?

Download the white paper

Pre-employment background checks

A PES screening consists of several background checks. Validata offers various pre employment screening profiles that are tailor-made for each sector. These screening profiles can include, the following checks:

Identity check

Validata checks the authenticity of the identity document, both on a national and an international level.

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Education check

Validata checks diplomas attained at the highest level of education. Training or course certificates or diplomas from private institutions cannot be verified.

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Work experience check

Validata checks the work experience of a (potential) employee. An appointed referee or HR department is approached to verify the period of employment, stated position, and employer.

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Statement of integrity

Validata provides a statement with integrity questions about any ongoing criminal cases and secondary functions and activities. This statement must be answered truthfully and signed by the (potential) employee.

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VOG check (certificate of conduct)

Validata assists with the application for the Dutch certificate of conduct.

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Criminal record background check

Validata assists with the international application for a Background check or Criminal record.

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Credit check

Validata checks information about possible ongoing payment issues, companies by name and address, civil law decisions and registration in the guardianship register.

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BIG registration check

Validata checks whether the (potential) employee is currently registered in the BIG register and can, as an extra validation, ask for proof of registration.

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Company check

Validata checks the registration at the Chamber of Commerce and performs a creditworthiness test via data suppliers Dun & Bradstreet and Graydon.

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VAT number validation

Validata checks the validity of the VAT number and or the status of a company as it is registered with the Chamber of Commerce (CoC).

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PEP-check, Sanction list, and Adverse media check

Validata checks the registration in a Political Exposed Persons list (PEP list) or sanctions list. In addition, Validata checks whether a (potential) employee is negatively mentioned in (international) media sources.

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CV check

Validata checks the information as stated in the Curriculum Vitae (CV) through an Education and Work experience check.

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Pre-employment screening with Validata

Validata works with an innovative screening solution, in which new candidates can easily be registered 24/7. All you need to do is submit a candidate’s name and contact details. Validatathen contacts the candidate and asks them to provide the required information. Once we have received their information, we start verifying the data. We keep both parties informed throughout the process.

Our partners and integrations allow us to quickly verify the candidate’s data. Our screening within the Netherlands is completed on average within 5 working days. The Criminal background check is not included in this timeframe because we depend on the speed of the candidate and the turnaround time of the municipality. To avoid any delay in the screening process, Validata creates a preliminary screening report that can be assessed. Once the screening is fully complete, the candidate and organisation will receive a final pre employment screening report. In doing so, Validata ensures a fast, convenient and transparent process for both parties.

How does the screening process work?

Step 1: Log in
Fill in your personal username and password
Step 2: Screening profile
Select the correct screeningsprofile for this candidate
Step 3: Details candidate
Enter the details of the candidate
Step 4: Person is being screened
Candidate receives an email with log-in details and request to partake in their own background screening.
Step 5: Start screening
Validata will process the screening and do all the actual background checks.
Step 6: Screening complete
Both you and the candidate will receive a message that the screening report is complete and ready to download.

Why conduct a pre-employment screening with Validata?

  • Validata addresses your concerns: As soon as you have registered a (potential) employee and have chosen the matching screening profile, Validata takes the entire screening process off your hands. You can look into the results of the employment screening in the screening report.
  • Wide network of trusted partners: Validata has a vast partner network that allows us to quickly verify the relevant information directly at the source.
  • Employment screening specialist: Validata has specialised in employment screening since 2009 and is the Dutch market leader in employment screening. Thanks to our years of experience, we offer a fast and efficient screening process that complies with current (privacy) laws and regulations.
  • Privacy: The candidate’s personal data is guaranteed under GDPR legislation.
  • Quick turnaround time: Our pre employment screening (besides the application for a certificate of conduct) in the Netherlands is completed on average within 5 working days.